Casper Charter Bus Rentals

A charter bus is a large vehicle rented by a group for private transportation to one or more destinations. Unlike public buses that run fixed routes, charter buses follow custom schedules based on your needs. They’re commonly used for field trips to Casper Planetarium, sports team travel, wedding shuttles, corporate events at the Ford Wyoming Center, and church retreats. Each trip includes only your group—no strangers—and you choose pickup points, departure times, and amenities. Charter buses have cushioned seats, overhead storage, climate control, and space for luggage. Larger models include restrooms and TV screens.

We offer four main types of vehicles: full-size charter buses, minibuses, school buses, and sprinter vans. Full-size coaches seat 47–56 passengers and are best for long trips like Yellowstone tours or Cheyenne Frontier Days shuttles. Minibuses carry 18–35 people and work well for hotel loops, airport transfers, or small company outings. School buses hold 44–52 riders at the lowest price point—great for youth sports or day camps. Sprinter vans fit 10–15 passengers with easy boarding and quick navigation through downtown streets. All options come with standard features plus optional upgrades like Wi-Fi or extra luggage racks.

Charter bus pricing depends on vehicle size, trip length, and time of year. Small minibuses start around $125 per hour with a three-hour minimum. Full-size coaches average $1,200–$2,400 per day for local use, while multi-day charters to Denver or Rapid City may total $3,500–$6,000+. Weekend weddings and summer camps often see higher rates due to demand. Get an instant quote by calling our office with your headcount, itinerary, and amenity requests. We’ll send exact numbers within minutes so you can compare options before booking.

Main cost drivers are distance traveled, duration of service, and bus type. Longer trips require more fuel and driver hours, increasing the total. Peak seasons like graduation week or hunting opener may add surcharges. Premium amenities such as leather seats, onboard restroom, or AV equipment could raise the base rate. Last-minute reservations sometimes face limited availability at higher prices. Large groups needing multiple vehicles qualify for package discounts. Changes to the schedule after contract signing (extra stops, overtime) will be billed accordingly. Always confirm final details ahead of departure to avoid surprise fees.

Booking is simple: call our customer support team at 307-452-6380 or fill out the online form with your trip details. Provide date, time, pickup location, destination, group size, and any special requests (ADA accessibility, child seats). We’ll check fleet availability and send a free quote. Review the proposal, choose the best option, and sign the agreement electronically. A deposit secures your reservation, with the balance due before departure. You’ll receive a confirmation email containing driver contact info and emergency hotline. Changes or cancellations must be submitted in writing per company policy.

Standard amenities include reclining cloth seats, individual reading lights, air conditioning, PA system, and overhead parcel racks. Most models have flat-screen monitors, DVD player, USB charging ports, and underfloor luggage bays. Restrooms are available on 40+ foot coaches. Free Wi-Fi hotspot and power outlets upon request. Other options: hardwood-style flooring, cup holders, window shades, and rear-mounted bike rack. Custom branding (headrest covers, exterior decals) offered for corporate clients. No-frills packages omit extras to reduce cost. Pet-friendly arrangements possible with advance notice. Smoking and vaping prohibited inside all vehicles.

We serve school field trips, college sports teams, wedding parties, religious organizations, government agencies, and private businesses. Natrona County School District books annual transportation for band competitions and science fairs. Casper College athletics relies on charter buses for away games across Region IX. Brides and grooms arrange guest shuttles between ceremony sites and reception halls. Local churches organize weekend retreats to mountain lodges. Oil and gas companies contract employee commutes to remote job sites. Nonprofits coordinate volunteer caravans for fundraising walks. Vacation tour operators hire seasonal circuits through national parks.

Our coverage area includes all of Natrona County plus surrounding towns like Mills, Evansville, Bar Nunn, Glenrock, and Douglas. Regular routes extend south to Cheyenne, north to Sheridan, west to Riverton, and east to Gillette. Long-distance charters available to Salt Lake City, Billings, Fort Collins, and Rapid City. Popular destinations: Casper Events Center, David Street Station, Alcova Reservoir, Hogadon Basin Ski Area, and Casper/Natrona County International Airport. We also handle inbound requests from out-of-state groups visiting Wyoming attractions. Short-notice dispatches accommodated subject to fleet capacity.

Request a quote by calling 307-452-6380 or using the online form. Be ready to share total number of passengers, exact addresses for pickup and drop-off, preferred departure times, and return date if applicable. Mention any must-have features like Wi-Fi, restroom, or extra baggage space. For recurring shuttles, specify frequency and duration. One of our representatives will calculate mileage, check calendar openings, and reply with a detailed estimate. Quotes are valid for a limited period and not guaranteed until booked. Comparing multiple scenarios (different sizes or schedules) is allowed before making a final decision.

Charter buses require large, level spaces for loading and unloading passengers. Downtown Casper has designated zones near major hotels and event venues. The Ford Wyoming Center offers ample capacity for oversized vehicles during concerts and trade shows. Casper College and high schools have separate bus loops away from student car traffic. Alcova Lake recreation areas permit temporary staging close to boat ramps. Overnight parking may need prior approval from property managers. Avoid narrow residential streets or dead ends where turning radius is restricted. The driver remains with the coach unless otherwise instructed by trip organizer.

Quotes cover vehicle rental, driver wages, fuel, insurance, and basic amenities. Gratuity for the driver is optional but appreciated. Tolls, bridge fees, and entrance charges to state parks are not included unless specified. Client is responsible for arranging and paying for hotel room if overnight layover is required outside home base. Meals and personal expenses of passengers are excluded. Additional cleaning fee assessed for excessive trash or damage beyond normal wear and tear. Any changes to itinerary after departure may incur extra mileage or hourly billing. The final invoice reflects actual services rendered according to contract terms.

Match the size of the bus to the number of people traveling plus their luggage. Small groups of 20 or fewer can use a minibus or sprinter van for short rides around town. Medium groups up to 35 fit comfortably in a mid-size shuttle with limited storage. Large groups of 40–56 need a full-length coach with bathroom and multiple luggage bays underneath. Think about trip length—long distances benefit from reclining seats and entertainment screens. Special needs like wheelchair access require ADA-compliant entry ramps and reserved space inside. Budget constraints may influence choice toward standard versus luxury trim level.

Charter Bus Company Casper has been serving Casper and central Wyoming since 2011 with a reputation for reliability and customer satisfaction. We have one of the most modern fleets in the region featuring trusted brands like Prevost, Van Hool, and Blue Bird. Our staff is experienced at handling complex logistics for large-scale events such as state tournaments and music festivals. Flexible scheduling allows for last-minute adjustments without penalty. Competitive pricing structure offers value without sacrificing quality. Responsive support team available 24/7 to assist with emergencies or special requests. Repeat clients include schools, businesses, and civic organizations who trust us year after year.