Rapid City Charter Bus Rentals from Charter Bus Company Rapid City

A charter bus is a large vehicle rented by a group for private transportation to specific destinations on a schedule you choose. Unlike public Rapid City Area Transit (RCAT) buses with fixed routes, charter buses go wherever your group needs—whether that’s Mount Rushmore, a wedding at The Barn at Aspen Acres, or a field trip to the Journey Museum. They have cushioned seats, overhead storage, and often restrooms. You book the entire bus through a company like Charter Bus Company Rapid City, so only your group rides and you control pick-up times, stops, and amenities.

We offer four main types of vehicles: full-size 56-passenger charter buses, mid-size 35-passenger minibuses, 25-passenger minibuses, and 15- to 20-passenger sprinter vans. Large charter buses are best for big groups traveling long distances—like school trips to Badlands National Park or sports teams headed to Sioux Falls—because they have lots of seats, undercarriage luggage bays, and onboard restrooms. Smaller minibuses and vans work well for shuttling wedding guests between venues, corporate outings at Main Street Square, or airport transfers from RAP. All options come with comfortable seating and climate control.

The average cost of renting a charter bus in Rapid City ranges from $1,100 to $3,000+ depending on trip details. Small minibuses (20–28 passengers) typically cost $125–$200 per hour, while full-size coaches (49–56 passengers) run $150–$250+ per hour. Weekend trips during Sturgis Motorcycle Rally or summer tourism season may be higher due to demand. Total price depends on mileage, duration, bus size, and any special requests. Get an instant quote by calling 307-452-6380 with your exact itinerary.

Major factors include total trip mileage, number of days/hours, bus size/type, time of year, and any extra amenities requested. Longer trips—like a three-day tour to Yellowstone—cost more than short local shuttles around downtown Rapid City. Peak seasons (summer, major events) may have higher rates. Larger buses with premium features (Wi-Fi, DVD screens, leather seats) are pricier than basic models. Overnight trips requiring hotel rooms for drivers add to the total. Last-minute bookings sometimes cost more than reservations made weeks in advance.

Booking is simple: call our office at 307-452-6380 or fill out the online form with your trip details. We’ll ask for pick-up/drop-off addresses, date and time, group size, and any special requests (like ADA accessibility or extra luggage space). Within minutes, you’ll get a free quote showing exact pricing and available options. Review the quote, choose the package that fits your needs, and pay a deposit to reserve. You’ll receive confirmation with driver contact info and can make changes up until final payment is due.

Standard amenities on most buses include reclining cloth seats, individual reading lights, air conditioning, overhead parcel racks, and flat-screen monitors with DVD player. Larger coaches have Wi-Fi hotspot, power outlets/USB charging ports at each row, pull-down tray tables, and lavatory at rear. Some models feature PA system, window shades, and cup holders. Premium options offer high-back reclining seats with footrests, hardwood-style flooring, LED accent lighting, panoramic tinted windows, and extra-large luggage bays underneath. ADA-accessible units have wheelchair lift and priority seating area.

We serve all kinds of groups including school field trips to Reptile Gardens, church retreats at Custer State Park, youth sports teams traveling for tournaments, corporate employee shuttles from parking lots to office buildings, wedding party transportation between ceremony and reception sites, band/music tour logistics, political campaign rallies, and volunteer organization outings. Any group needing reliable point-to-point travel will benefit from chartering a bus. Custom schedules allow for multiple pick-ups, meal breaks, and sightseeing stops along the way.

We provide service throughout Rapid City and all surrounding areas including Black Hawk, Box Elder, Summerset, Piedmont, Sturgis, Deadwood, Lead, Hill City, Keystone, Custer, Hot Springs, Spearfish, Belle Fourche, Wall, New Underwood, Hermosa, and Ellsworth Air Force Base. Long-distance charters available to Sioux Falls, Pierre, Gillette WY, Casper WY, Billings MT, Denver CO, Omaha NE, Minneapolis MN, and more. No destination is too far—if you need a bus anywhere in South Dakota or the northern Great Plains, we can dispatch one.

Call our reservation team anytime at 307-452-6380 or use the online quote form. Provide details like date, time, origin, destination, number of passengers, and any specific requests (Wi-Fi, restroom, etc.). We’ll generate an instant estimate based on current availability and send it to you for review. Quotes are free, fast, and carry no obligation until you decide to book. Comparing options is easy because each quote lists exact features and total cost upfront.

Most full-size charter buses (40+ seats) come equipped with an onboard restroom located at the rear of the cabin. These lavatories include a toilet, hand sanitizer dispenser, and small sink area. While suitable for emergency use between stops, they are compact and intended for short-term convenience rather than extended use. Smaller minibuses and vans typically do not have restrooms due to space limitations. For trips longer than two hours without a restroom, plan scheduled breaks at gas stations or rest areas along the route.

Yes, passengers are allowed to bring snacks and beverages aboard. We recommend choosing items that are easy to handle and unlikely to spill, such as packaged chips, granola bars, bottled water, or canned soda. Avoid messy foods like saucy pasta or open containers of soup. Alcohol consumption is permitted only with prior approval and compliance with state laws; a refundable cleaning deposit may be required. Please dispose of all trash in provided receptacles before leaving the vehicle to maintain cleanliness for the next group.

No smoking or vaping of any kind is permitted inside the bus at any time. This includes cigarettes, cigars, e-cigarettes, vape pens, and other tobacco or nicotine products. Smoking is prohibited by company policy and may result in additional cleaning fees if violated. Passengers wishing to smoke must wait until the bus makes a scheduled stop and exit the vehicle before lighting up. Thank you for respecting this rule and helping us keep the air fresh for everyone on board.

If you need to cancel or modify your booking, contact our office as soon as possible. Cancellations made more than 14 days before departure may be eligible for a partial refund minus a processing fee. Changes to date, time, or itinerary are allowed subject to availability and may result in an adjusted price. Last-minute cancellations within 72 hours of trip start are generally non-refundable due to lost opportunity cost. We strive to accommodate rescheduling requests whenever feasible—communication is key to finding a solution.

Service animals assisting passengers with disabilities are always welcome at no extra charge. Non-service pets (dogs, cats, etc.) may be permitted on private charters if approved in advance. Animals must be created or leashed, remain under control of the owner, and not disturb other riders. Pet owners are responsible for any damage or mess caused by their animal. Limit one small pet per group unless otherwise arranged. Emotional support animals are considered on a case-by-case basis depending on size and temperament.

In the rare event of a mechanical issue en route, our dispatch team will immediately send a replacement vehicle to your location. Drivers are trained to communicate status updates and keep passengers informed during delays. Most breakdowns are resolved within 1–2 hours thanks to rapid response protocols and spare units stationed nearby. While waiting, groups may disembark at a safe area or remain seated depending on circumstances. Customer safety and minimizing disruption are top priorities until service resumes.